W-2 boxes filled from payroll history
Schedulaa maps wages, withholding, tips, and deferred compensation right into the correct W-2 boxes.
Year-end payroll
W-2 Generator with IRS PDF and EFW2 export
Fill every W-2 box automatically, render the official six-copy PDF, flatten employee copies, and generate EFW2 text in one workflow.
Capabilities
Accurate W-2 filing without manual edits
IRS PDF and EFW2 outputs
Generate the official six-copy W-2 PDF, flattened employee copies for e-delivery, and EFW2 text files for SSA.
Support for multi-state wages
Track wages across multiple states and ensure the correct locality codes are included in the exported forms.
Highlights
EFW2 export in one click
Generate the EFW2 text file using your finalized payroll data. Keep employer and employee copies synced without duplicate data entry.
Process
From payroll to filed W-2s
Select tax year and employees
Pick the tax year, filter the employees you need, and let Schedulaa prefill their data.
Review and approve forms
Confirm each box, adjust if necessary, and approve the batch prior to export.
Export PDF and EFW2
Download the six-copy PDF and flattened versions for employees, plus the EFW2 file for SSA submission.
Operations
Need live payroll runs?
W-2 forms are built on the same payroll engine that handles federal, state, FICA, and Medicare calculations.
Quick links
Canada payroll
USA payroll
ROE generator
T4 generator
W-2 generator
Employee payslips
FAQ
W-2 generator questions
Do you support multi-state wages?
Yes. W-2 exports include per-state wage totals and codes so employees with multiple work locations are supported.
Can I deliver W-2s electronically?
Schedulaa renders flattened PDF copies you can distribute electronically alongside the employee portal.
Run payroll, issue slips, and publish portals in minutes
Schedulaa unifies payroll calculations, compliance exports, and employee self-serve tools so finance and operations can work from the same dashboard.