Quick walkthroughs
See the payroll workflow in one short video.
Watch how approved time, payroll preview, payslips, and handoff-ready records stay connected without reading a long feature list.
Scheduling + payroll + docs
Payroll that stays in sync with operations
Pull real-time hours from scheduling and time tracking, apply CRA or IRS logic, layer in tips, bonus, commission, shift premiums, union dues, garnishments, and non-taxable reimbursements, then ship payslips plus ROE/T4/W-2 without leaving Schedulaa. U.S. full finalize is currently available in AK, FL, NV, SD, TX, WA, WY, TN, and NH; other U.S. states run in raw preview mode.
Platform
One place for calculations, slips, and employee updates
Content used here is pulled from our Features, Docs, and region-specific payroll pages so prospects see everything Google expects on /payroll.
Payroll control center
Live calculations, exports, and employee updates
Ops-connected pay runs
Import actual hours, overtime, and tips from the scheduling suite before calculating deductions. The correct country engine applies automatically per employee. When a run moves to payroll.ready or payroll.finalized, Zapier events can notify finance, push exports, or trigger downstream workflows. Every step is logged for finance and HR audits, including overwrite history when a period is re-finalized.
Canada & USA tax engines
Employees automatically run on Canadian CPP/EI/BPA logic (with CPP/EI exemptions) or U.S. federal tax + FICA/Medicare logic based on work location. U.S. full finalize is supported in AK, FL, NV, SD, TX, WA, WY, TN, and NH; unsupported states remain available as raw preview with warnings. Both engines support shift premium, tips, commission, bonus, union dues, garnishments, and non-taxable reimbursements.
401(k) deferrals, caps, and W-2 alignment
Automatic 401(k) and Roth 401(k) calculations with annual caps, employer match limits, and applicable wage bases. Post-finalization exports surface W-2 Box 12D codes so year-end filings align with what payroll produced.
ROE, T4, W-2, and payslips
Finalize payroll, email slips, post them in the payslip portal, and export ROE/T4/W-2 files that align with CRA and IRS specs.
Highlights
Engines for Canada (ex-Québec) and supported U.S. states
Two regional engines, one workspace. Employees automatically use the right CRA or IRS/FICA/state logic based on their work location—no duplicate setups.
- • CA: Federal & provincial tax, CPP/EI (with exemptions), vacation/stat holidays, T4 boxes 14/16/18/22/24/26/40/44, ROE.
- • US: Federal income tax, FICA/Medicare, employer FUTA/SUTA reporting, and W-2 exports. Full finalize is supported in AK, FL, NV, SD, TX, WA, WY, TN, and NH.
- • Local/city/municipal payroll taxes remain external where they apply.
Guided payroll that mirrors our Docs
Preview → adjust → finalize → publish exactly as shown in the public docs. No hidden steps—new managers can follow the same playbook used by finance.
- • Screenshots for every preview step live in the docs.
- • Direct links to ROE/T4/W-2 (incl. Box 40/44) guides for deeper review.
- • Inline help inside the app keeps managers on the rails.
Self-serve slips and notifications
Branded portal + alerts: employees download slips anytime; finance chooses email, SMS, or in-app notifications. Taxable vs non-taxable items are labeled clearly.
- • Branded portal inherits your site colors automatically.
- • Scoped access per employee keeps data secure.
- • Shortcuts to /payroll/tools for region-specific exports.
How payroll runs inside Schedulaa
From schedule to finalized slips in four steps
Local and city payroll taxes are handled externally.
Import hours & review context
Pull hours from scheduling, sync bonuses, tips, commissions, or shift premium, and compare to historic pay runs before doing any math.
Apply deductions with the right engine
The correct country rules apply automatically by employee location. CRA or IRS logic, plus vacation pay, benefits, union dues, garnishments, and non-taxable reimbursements, are applied instantly.
Finalize and export
Generate payslips, CSV, or Excel summaries and push ROE/T4/W-2 files to the tools section for auditor review.
Publish to the portal
Notify employees, post slips in the portal, and keep everything searchable for future audits.
Spot-check for year-end readiness
Confirm union dues, taxable benefits, and exemptions are reflected correctly so T4/W-2 totals align with what finance expects at year-end.
Share with finance & ops
Hand off clean exports to accounting or BI, with the same gross, deduction, and net figures your managers saw in preview.
Operations
Current U.S. support boundaries
Full U.S. finalize is currently supported only in AK, FL, NV, SD, TX, WA, WY, TN, and NH. Other U.S. states are available in raw preview mode with warnings and finalize blocked. Employer FUTA/SUTA is reported separately and does not reduce employee net pay.
- • * Full finalize states: AK, FL, NV, SD, TX, WA, WY, TN, NH
- • ** Unsupported states: preview-only raw mode
- • *** Local/city taxes + WA PFML/WA Cares: external handling
Finance and HR see the same truth
Payroll history, deduction logic, and document exports are visible in analytics dashboards so leadership sees trends without another BI tool.
Hours arrive with breaks, overtime, and audits attached
Approved time entries land with unpaid breaks deducted, overtime and missed-break markers attached, and IP/UA metadata for audits. Finance exports CSV/PDF or syncs to accounting without spreadsheets.
- • Forced clock-out and bulk break template fixes are fully audited.
- • OT/missed-break flags travel with each pay period.
- • Safe portal links keep employees on the right local domain.
Quick links
Docs: payroll preview
Compare: Schedulaa vs Gusto
Compare: Schedulaa vs ADP
Canada payroll
USA payroll
ROE generator
T4 generator
W-2 generator
Employee payslips
FAQ
Payroll overview questions
Do you support all U.S. states for finalize?
Not yet. Full finalize is currently supported in AK, FL, NV, SD, TX, WA, WY, TN, and NH. Other U.S. states remain available as raw preview with finalize blocked.
Is /payroll different from the Canada or USA pages?
The overview introduces everything on one page for crawlers and prospects. It links directly to the Canada and USA calculators plus ROE/T4/W-2 tools for deeper regulation details.
Does Google get blocked from payroll content?
No. robots.txt now allows /payroll and the sitemap lists every regional URL so crawlers reach them through HTML links.
Do I need separate logins for the payslip portal?
Employees reuse their Schedulaa credentials. Access is gated by role, and managers can revoke permissions at any time.
Run payroll, issue slips, and publish portals in minutes
Schedulaa unifies payroll calculations, compliance exports, and employee self-serve tools so finance and operations can work from the same dashboard.