Cross-border payroll
One System for Canadian and U.S. Payroll: CPP/EI and FICA in a Single Workflow
How Schedulaa runs Canada (ex-Québec) and U.S. payroll in one Operations OS, with scheduling and time tracking as the source of truth.
3/11/2025 • Payroll
Why cross-border payroll usually hurts
Teams often juggle one tool for Canadian payroll, another for U.S. payroll, plus separate scheduling/time systems and spreadsheets in between. Results: inconsistent tax rules, remote-worker confusion, and no single view of labor cost.
How Schedulaa keeps two engines in one OS
Employee profiles store country and work location. Payroll Preview loads the correct engine automatically: CPP/EI/BPA with ROE/T4 for Canada (ex-Québec) and IRS/FICA/state logic with W-2 for the U.S. You approve shifts and leave once; the right rules apply per employee.
Canadian coverage (ex-Québec)
Federal/provincial tax, CPP (with exemptions), EI (with exemptions), vacation/stat holiday pay, BPA with YTD tracking, T4 boxes 14/16/18/22/24/26/40/44, and ROE exports.
U.S. coverage
Federal income tax, state income tax, FICA (Social Security + Medicare), SUI/SUTA, and W-2 generation. Local/city taxes are not automated.
Remote workers & examples
Engines follow where staff work: an Ontario stylist runs on CPP/EI; a Texas agent runs on federal + FICA with no state tax. Schedulaa handles mixed teams without duplicate setups.
Links: /payroll, /payroll/canada, /payroll/usa