Handle federal withholding, FICA, Medicare, bonuses, tips, commissions, and employer taxes in the same pay run. Full finalize is available in AK, FL, NV, SD, TX, WA, WY, TN, and NH; unsupported states stay in raw preview mode.
Schedulaa keeps the deductions accurate while giving finance teams control over overrides and exceptions.
Automatically apply federal income tax and FICA/Medicare by employee work location. Full finalize is supported in AK, FL, NV, SD, TX, WA, WY, TN, and NH; unsupported states remain available in raw preview with explicit warnings. Employer FUTA/SUTA is reported separately from employee deductions.
Calculate 401(k) and Roth 401(k) deferrals with annual caps, employer match limits, and applicable wage bases. Post-finalization exports surface W-2 Box 12D codes so filings stay aligned with payroll data.
Preview each employee's deductions, edit wages and taxable benefits, rerun in seconds, and keep payroll audit/overwrite history when a period is re-finalized. Unsupported states can preview in raw mode but cannot finalize.
Finalize payroll, export PDF, CSV, or Excel for accounting, and generate W-2 PDF and EFW2 files at year-end with prefilled data.
See how each tax and contribution will hit net pay, including federal brackets, FICA, and Medicare. Employer FUTA/SUTA is shown for reporting and does not reduce employee net pay. Override earnings and recalc on demand.
Once numbers look correct, finalize the run, email payslips, and archive exports for finance. Employees can log in to download past slips any time.
Bring in hours, preview withholding, and finalize where supported without leaving the platform.
Pull data from scheduling or upload spreadsheets. Enter bonuses, tips, commissions, and employer contributions.
Review federal withholding, FICA, Medicare, and employer FUTA/SUTA. Unsupported states run in raw preview mode with warnings. Adjust wages or overrides and rerun the preview.
Finalize payroll in AK, FL, NV, SD, TX, WA, WY, TN, and NH; email PDF payslips, download CSV/Excel, and prepare W-2s at year end.
Full U.S. finalize is currently supported only in AK, FL, NV, SD, TX, WA, WY, TN, and NH. Other states remain preview-only (raw mode). Local/city taxes and special programs (for example WA PFML / WA Cares) are not automated and should be handled externally.
Generate six-copy IRS W-2 PDFs, flattened forms for e-delivery, and EFW2 text files. Multi-state wages are supported with per-state coding.
Answers based on the capabilities shipping in Schedulaa today.
Not yet. Schedulaa calculates federal withholding plus FICA/Medicare, and reports employer FUTA/SUTA. Local and city levies should be tracked separately and uploaded if needed.
Yes for preview. You can preview payroll in all U.S. states. Finalize is currently supported in AK, FL, NV, SD, TX, WA, WY, TN, and NH; unsupported states remain in raw preview mode.
Once you finalize payroll you can email PDF payslips directly to recipients. The same documents appear in the Employee Payslip Portal for self-serve downloads.
